Software for car rental companies

• Less administration, thanks to automated processes
• Working 100% paperless
• Combining various mobility services in one platform
• Higher occupancy rate through smart planning
• Super fast service at the counter
• Uniform service to customers across all your services and branches
• Control over costs and damages

These are the signs that your business can grow with ProPlanner:

• You want to focus on flexible mobility.
• You want to combine multiple forms of rental and other forms of mobility.
  Day rental, short lease, carsharing, subscriptions, replacement cars...
• You want to make your rental activities future-proof by digitizing, working completely paperless and in the cloud.
• You want your data to remain secure and prioritize the necessary cybersecurity.
• You are looking for a clear schedule, even across different enterprise groups, branches, and fleets.
• You are looking for centralized reporting with real-time insights, where you can compare your activities clearly and in detail.
• You want to be able to support important decisions with structured data.
• Whether you are a single branch with 80 vehicles or an extensive corporate structure with 10,000 cars, our platform scales with you.

1. The customer makes a booking on your website or via your rental app.
2. The customer can already enter all the necessary details to complete the contract via the online registration portal.
3. The contracts are automatically generated.
4. Prices, insurance, guarantees... are automatically supplemented according to the type of car and the period
5. Digital vehicle checkout, with digital signing of the contract
6. Digital vehicle check-in, with a fully automated flow for damage registration
7. Contracts are automatically forwarded to the customer if desired.

Yes, ProPlanner offers various options, such as an instant rental plugin for your existing website or an API connection with your current rental website. All data can be tracked quickly and easily in ProPlanner, after which the digital administration flow saves you a lot of time.

Damage registration is automatically included during the check-out and check-in processes. In this flow, you can easily check current damage and add new damage using photos and markings on the vehicle's technical drawing. You can also perform a separate inspection. This flow is usually performed on a tablet and can largely be carried out offline.

ProPlanner has an excellent Fine Management module where fines are automatically processed and forwarded to the client. ProPlanner fines management processes speeding violations, parking fines, GAS fines… even abroad!

Yes, ProPlanner supports online payments. This allows your customers to easily and securely settle their invoices or reservations immediately.

Yes, ProPlanner supports scanning identity cards. As soon as you scan an ID, the customer details are automatically retrieved and filled in. This way, you don't have to type anything manually and you save time during registration.

Getting started is very easy thanks to our personal guidance. With our integrations, you can immediately retrieve existing data into ProPlanner. You can always turn to our support colleagues, and you can always quickly find answers and tips yourself via our handy knowledge base. You can also make use of ProPlanner Academy, our e-learning platform, where you learn the tricks of the trade step by step.

Yes, ProPlanner is completely paperless. From quotes and contracts to invoices and internal documents: everything is processed digitally, signed digitally (where applicable), forwarded, and stored. This saves you a lot of space, allows you to work more efficiently, and ensures you always have all your documents neatly at hand.

Yes, ProPlanner is continuously working on improvements regarding cybersecurity, from user awareness training for our developers and improvement projects in collaboration with Toreon , to Application Pen Testing. We are actively working towards our ISO27001 certification.